Quick Guide To Use HLOOKUP In Excel

Excel’s HLOOKUP, or horizontal lookup, is a helpful function. It enables users to look for a particular value in a table’s initial row or within a range and then obtain relevant data from the row below by matching criteria. It makes it simple to retrieve and analyze data in spreadsheets by enabling you to search a table horizontally and retrieve related information from a different row.

The industry standardization of Microsoft Excel and its intuitive interface have made it a prerequisite knowledge for novice data analysts. Excel is still widely used for data storage, manipulation, and analysis in many organizations despite the recognition that sophisticated data architectures and big data analytics tools are necessary to handle the volume of big data that is gathered, processed, and analyzed.

It’s unusual to find a company that uses something other than Microsoft Excel for ad hoc fast analyses on data snapshots. As a result, Excel abilities are essential for data analysts, mainly for using the built-in pivot tables, conditional formatting, lookup functions, and other features.

What Does Excel’s HLOOKUP Mean?

Excel has a lookup function called HLOOKUP. The HLOOKUP function conducts a horizontal lookup; the letter H in HLOOKUP stands for horizontal.

It searches a table’s initial row for a particular value and provides, upon request, the matching value from any row in the table.

For instance, you can use the HLOOKUP function to extract any data for the Companies (which are ordered horizontally) in this table.

Excel HLOOKUP Use And Syntax

Lookup_value: the value to look up (needed). It may be a text string, numeric value, or cell reference.

Table array (necessary): two or more data rows where the lookup value is looked up. It might be a named range, table, or ordinary range. Lookup values must always be found in table_array’s initial row.

The needed row number in table_array from which the value is to be retrieved is row_index_num. For instance, set row_index_num to 2 and so on to recover the matched value from the second row.

Range_lookup is an optional Boolean variable that tells HLOOKUP to search for matches that are precise or close to matches.

An approximate match is returned if the value is TRUE or omitted. This implies that your Hlookup formula will do a non-exact game and return the following most significant number that is smaller than lookup_value if an exact match cannot be obtained.

Only an exact match is returned if FALSE. HLOOKUP returns an error code of #N/A if no value in a given row precisely matches the lookup value.

Conflicts

Lookup­­­_range (Optional): This argument can be left out. It has a logical value (TRUE or FALSE) that HLOOKUP() uses to determine if the user wants an exact match or an approximation. By default, this value is TRUE (if the user enters nothing). Whereas FALSE indicates a precise match, TRUE indicates a rough match.

lookup_value (Required): The value in the first row of the table that the HLOOKUP() function attempts to match—it might be a value, a reference, or a text string. The user has to supply this argument.

Table_array (Required): The table, or table reference, where the HLOOKUP() function looks for the output and attempts to match the lookup_value. Additionally, the user is required to supply this argument.

Row_index_num (Required): The output is found using the HLOOKUP() function at this row number. The user should supply this parameter. The number of rows in the table array must be higher than or less than this value. In both scenarios, this function displays an error (#VALUE! or #REF!).

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What Distinguishes Excel’s VLOOKUP From HLOOKUP Functions?

Both VLOOKUP and HLOOKUP, as you are well aware, look up a lookup value. The method used to search differs. The names of the functions are identical except for the first letter, “H” for horizontal and “V” for vertical, as you have undoubtedly observed.

Therefore, when your lookup values are in a column to the left of the data you wish to find, you utilize the VLOOKUP function to search in vertical lists.

The HLOOKUP function does a horizontal lookup, meaning it looks up a value at the top row of the database and returns a value that is in the same column but a certain number of rows below.

Making An Approximate Match With HLOOKUP?

Imagine a situation where a catering business provides several menu options for events according to the number of attendees.

These packages include tiered pricing, with varied costs associated with varying visitor counts. They use a pricing structure that encourages reservations for a more significant number of people by lowering the per-person fee in higher guest count groups.

HLOOKUP Formulas: Absolute And Relative Cell References?

You don’t need to worry about using absolute or relative cell references correctly if you are composing a calculation for a single cell. It is a different story when a formula is copied to several cells. To put it briefly:

Always use absolute cell references denoted by the dollar symbol ($), such as $B$1:$I$2, to correct table_array. Depending on your business logic, the lookup_value reference is usually mixed or relative.
Let’s take a deeper look at the formula that extracts data from a different sheet to help clarify things:

=HLOOKUP(B$1, Length)$B$1:$I$2,2,FALSE

Absolute cell references ($B$1:$I$2) in table_array are used in the formula above because they should stay constant when the formula is transferred to additional cells.

Conclusion

Excel’s HLOOKUP function is a beneficial tool for quickly doing a variety of tasks. This blog has shown us how to utilize Excel’s HLOOKUP function, the distinction between VLOOKUP and HLOOKUP, and the many operations that may be carried out with various functions, including approximation functions. We discovered how to use specific Excel HLOOKUP criteria to choose a Single Row Value from a column to get the data.

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